Answered By: Monique Ritchie
Last Updated: 28 Oct, 2020     Views: 5

The University is committed to supporting open access to research outputs to encourage the widest possible dissemination of Brunel research. 

Where a fee is charged for publication and provided authors meet eligibility requirements, the University will fund open access article processing charges (APCs). All correspondence requesting payment should be directed centrally to openaccess@brunel.ac.uk.

Publisher finance teams routinely contact authors in the first instance if there are delays to payments, as the transacting party. Unfortunately, delays are routine due to the nature of the publishing transaction. Normally, for most purchasing, a requisition and purchase order should normally be initiated for a supplier in advance of a transaction being made at least 6 weeks before payment would be due. However, for open access publishing, the requisition and purchase order process can only take retrospectively, after a publisher confirms acceptance and the invoice is forwarded to Open Access. This is conflict with the requirement for open access publishing to take place within 1 month of acceptance. Additionally, it is typical for publishers to require payment within 5-30 days of the invoice date which does not align with University standard procurement processes. 

We recommend that a minimum of 6 weeks is allowed for payment, but this can take longer during busy periods or for new suppliers to allow time for the supplier set up process. There are also additional open access compliance and administrative checks for each transaction which must take place before a payment can be approved.

Please note that while Article Processing Charges are paid, the University fund does not support supplementary charges such as page or colour charges which were charged by some in traditional print publishing, before open access publishing was established.